How to remove all empty paragraphs in Word?
If a document covers 200 pages with hundreds of empty paragraphs, removing all empty paragraphs one by one is painful. How to remove all empty paragraphs efficiently and quickly? Take a few minutes to view this tutorial and you will find the answer.
Click the File tab. Click Options at the bottom of the File tab. Select the Display tab. Unselect the Paragraph Symbol. If you have the paragraph symbol selected in this dialog box, it means that they will display in all of your Word documents. In other words, with the Paragraph Symbol selected in the Word Options dialog box, the Show/Hide. Hi and welcome to the Forum. I will stab a guess and say that you are using Microsoft Word? If so in the toolbar you will see a box giving the percentage size of the document. To the left of that is a Paragraph sign. Just click that and your unwanted signs will be hidden. If that doesn't work then adise us what program and version you are using.
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Remove all empty paragraphs with Find and Replace function
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Microsoft Word 2016 Remove Paragraph Markers On Document Download
No one likes to spend huge time in removing all empty paragraphs one by one. The Find and Replace function in Word is commonly used as long as we know that empty paragraph symbol can be found as Paragraph Mark in Find What field.
1. Click Home > Replace to enable this utility.
2. Click More>> button to pop up more options. See below screenshot:
3. Place the cursor in the Find What field, and select the Paragraph Mark from the Special pull-down menu;
4. After select Paragraph Marks, there will be a “^p” mark showing in the Find What field.
5. Enter “^p” to make “^p^p” in the Find What field and click Replace All.
Notes:
The “^p” will remove not only all empty paragraphs, but also all paragraph marks in the documents to leave all text too close in one paragraph.
The “^p^p” will only remove all empty paragraphs (empty paragraph marks).
Microsoft Word 2016 Remove Paragraph Markers On Document Shortcut
Remove all empty Paragraphs using VBA
If you would like to use Macro working with a word document, the VBA code is also available for you to remove all empty paragraphs in word.
1. Press “Alt-F11” to open the Microsoft Visual Basic for Application window.
2. Click Module on the Insert tab, copy and paste the following VBA code into the Module window.
The VBA code of removing empty paragraphs:
Sub Deleemptyparagraphs()
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = '^p^p'
.Replacement.Text = '
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
.MatchFuzzy = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = '^p^p'
.Replacement.Text = '
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
.MatchFuzzy = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub
4. Click Run Macro on the Run tab.
Remove all empty paragraphs with kutools for Word
Microsoft Word 2016 Remove Paragraph Markers On Document Free
To remove all empty paragraphs in word, the built-in feature requires a few steps, while the Macro seems too complicated to understand. Is there a simpler way to help us remove all empty paragraphs quickly in word? Yes, Kutools for Word is your best solution.
Kutools for Word, a handy add-in, includes groups of functions to ease your work and enhance your ability of processing word documents. Free Trial for 45 days! Get It Now!
1. Please apply this utility by clicking Kutools > Empty Paras > Remove Empty Paragraph Marks. See screenshot:
2. After clicking Remove Empty Paragraph Marks, all empty paragraphs will be removed from the whole document.
Note: If you just want to remove the empty paragraphs from the selected part of the document, Kutools for Word can also help you, please read more information from here.
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Microsoft Word How To Remove Formatting Marks
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Microsoft Word 2016 Remove Paragraph Markers On Document Free
- To post as a guest, your comment is unpublished.to delete empty paragraph, simpe luse this:
Find ^p^p and replace with ^p
OR if you'd like to do otherwise, find ^p and replace with ^p^p - To post as a guest, your comment is unpublished.Oh, thank you so much. I was doing it all manually in a 137,000 word document. You saved my sanity by helping me do it all at once. Bless you.
- To post as a guest, your comment is unpublished.The find/replace works fine ... unless the empty paragraph is the first paragraph of a cell in a table. First paragraphs are not a problem in the text, you can search for section and page breaks followed by a paragraph, cells and text boxes are a problem.
FYI - CTRL+SHIFT+8 just turns off display of paragraph marks, doesn't delete the empty paragraphs. - To post as a guest, your comment is unpublished.An easier solution is to simply use CTRL+SHIFT+8
- To post as a guest, your comment is unpublished.Your first 2 suggestions do not work, I tried both and wound up with a large document all one paragraph. Both options took ALL Paragraphs marks out. I don't know if you are just trying to sell the software program you recommended or what, but your first 2 suggestions do not work as you claim they will. I don't know if anyone else has had any luck doing it, but they did not work for me, good thing I can undo this mess.
- To post as a guest, your comment is unpublished.Find what: ^p^p
Replace with: ^p - To post as a guest, your comment is unpublished.Try using CTRL+SHIFT+8